Marketplace payout mapping
Gross sales, platform fees, promotions, refunds, shipping, and net bank deposits are separated so revenue is not understated.
CASE STUDY
How an Ecommerce Company Prepared VAT Registration
An anonymized VAT readiness example for ecommerce sellers using marketplace payout reports, ad invoices, shipping records, refunds, and revenue threshold monitoring.
VAT READINESS
Ecommerce VAT preparation model
Ecommerce companies often hit VAT questions before their documents are ready. The useful proof is not only sales volume; it is whether sales, fees, refunds, and invoices reconcile.
Ad invoice capture
Google, Meta, TikTok, marketplace ads, and software invoices are stored monthly for tax and VAT review.
Threshold monitoring
Rolling revenue is tracked before VAT registration becomes urgent, giving the company time to fix invoice formats and monthly PP30 processes.
Post-registration control
After VAT starts, output VAT and input VAT documents are reviewed before each PP30 deadline.
COMMON MISTAKE
Why ecommerce VAT files fail
The most common problem is recording only net bank deposits. This hides platform fees and can make revenue, VAT threshold, and profit analysis unreliable.
Net deposit trap
Bank deposits may already deduct platform fees and refunds.
Missing ad invoices
Ad platforms can create deductible or VAT-relevant evidence that is often downloaded late.
Refund confusion
Refunds and cancellations need consistent treatment so sales reports and VAT records remain explainable.
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